Welcome to Xcalibur!

We Create An Amazing Experience
For Your GEAR UP grant.

Xcalibur will ensure you can make data-driven decisions to maximize impact of students, build advocacy to create sustainable funding for your grant, generate your annual federal, state, and local reports, and carry out your Evaluation plan.


Get started immediately with SCRIBE’s secure, FERPA complaint, real-time, and robust data management system for all of your GEAR UP collection needs!

External Evaluation

Execute your evaluation plan with delay using our strategic inquiry process and our participatory evaluation methods.

Xcalibur Conference

What We Do.

Reach Your Grant Objectives With Our Professional Solutions

For over 20 years, Xcalibur, Inc. has delivered innovative and cost-effective data management solutions for organizations, schools, districts, and states.

SCRIBE is Xcalibur’s most advanced tool for tracking and reporting student data.


  • Generates the reports you need, simply and automatically
  • Minimize errors and allows real-time access to check for accuracy
  • Allows multiple levels of access through different privacy settings
  • Makes comparing data points easier and more informative
  • Plus, with SCRIBE, your data always belongs to you. Import and export data on your schedule. Enter information and see reports in real time. We give you the tools to manage your data in-house and online — Secure and accessible from anywhere

News & Updates.

From Our Blog Posts.

  • Reflecting on the Success of the 2024 Xcalibur Conference

           Last month, in collaboration with FOCUS, Xcalibur hosted our second Evaluation Conference in St. Augustine Florida, and it was a remarkable success. We brought together GEAR UP professionals and evaluators from 18 GEAR UP state and partnership grants. The conference was truly a hub of knowledge, networking, […]

  • Here We Grow Again

    All I ever wanted to do as a kid was grow up! Adult freedom to go where I wanted, do what I wanted, and have no one to answer to was a huge desire of mine. I sought this independence a little too early, and like most young adults,  I […]

  • FAFSA Launch – Delays, Impact, and How SCRIBE is adapting

    In October, I reviewed the new FAFSA application. In my blog post found here, I outlined all the changes the Department of Education was making in an attempt to improve the FAFSA application form. These changes by the DOE were intentional to make it easier and shorter to complete. Since […]

Expert People.

Meet The Leadership Team.

Jim Brown


Julie Jaramillo

Director of Data Insights and Evaluation

Curt Reese

CTO/Director of Technology


What Our Clients Say.

Mary Callan

State Director, GEAR UP Maine

Because of their support, GEAR UP Maine has accelerated our work and has become clearly focused on which activities support our grant outcomes and the data we need to collect to show evidence of success.

Tabitha Cinowski

Program Coordinator, Indiana GEAR UP

I have never worked on a project of this magnitude and was super nervous about how to get this all in place with good policies and procedures that make sense and are easy to use. Xcalibur has done a fantastic job in helping us through this process and making us feel comfortable.

Becky Young

Data Manager, GEAR UP Maine

There is no comparison between what we have with SCRIBE and what we had with our former system. We are light-years ahead with SCRIBE!