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Employment Opportunity – Data Specialist

Company: Xcalibur, Inc.
Position Title: Data Specialist
Deadline: Open until filled 
Date Posted: January 10, 2024
Position Title: Data Specialist

Position Summary Information

Xcalibur, Inc. is hiring a data specialist to add to our team.  We assist GEAR UP grantees across the country providing participatory evaluation, data analysis, and data management services for state and partnership GEAR UP grants.  In our role we provide grants with technical assistance, guidance, and insight into promising practices. GEAR UP is a college and career readiness and success grant that supports historically underserved students to enroll in college or begin a career.  The data specialist is expected to contribute in many ways to our technical assistance and training for these projects. The data specialist will report to the Director of Data Insights and Evaluation.

Minimum Qualifications: 

  • A bachelor’s degree or equivalent and minimum of 2 years of experience in the field of data management or a related area
  • Experience with manual data entry and importing data sets 
  • The ability to transform data from one format into another format
  • The ability to work independently with limited supervision
  • Strong and concise oral and written communication skills specifically with technical language
  • Expert in Microsoft Excel and other Office products
  • Ability to work collaboratively and as part of a team
  • Maintain confidentiality and ethical use of data at all times
  • Experience training adult learners on software platforms

License/Certification Required: None

Preferred Qualifications: 

  • Experience with data management systems within the education sector
  • Experience working with relational databases
  • Ability to present complex information effectively to a range of audiences
  • Commitment to ensuring a high level of data integrity and fidelity using documented process for data transformation and loading
  • Experience providing client-forward help desk support/responses  in a timely manner
  • Experience with survey software tools
  • Experience with SCRIBE for GEAR UP 

Essential Duties and Responsibilities:

  • Support Xcalibur team by responding to Help desk questions
  • Provide clear documentation outlining processes used to transform and load all data sets
  • Monitor the fidelity of data sets within the SCRIBE for GEAR UP system
  • Support the Xcalibur team by creating surveys given the questions and layout
  • Work independently on assigned data management tasks for clients
  • Participate in Beta-Testing of SCRIBE releases
  • Ensure FERPA-compliance with all data
  • Export, Transform, and load datasets into SCRIBE
  • Perform Webinars and training to clients with travel required within the U.S.
  • Attend Annual GEAR UP conferences in July and Xcalibur in May
  • Carryout any other duties within the scope, spirit and purpose of the job

Skills, abilities, & proficiencies:

  • Attention to detail
  • Critical thinking and troubleshooting capabilities
  • Technical skills
  • Knowledge of planning and scheduling techniques.
  • Ability to communicate effectively, both orally and in writing
  • Ability to work in a virtual environment
  • Computer data entry skills
  • Training adult learners
  • Skill in the use of computer spreadsheet and/or database applications

Physical Demands of Position:

  • Light physical effort. Requires handling of average-weight objects up to 10 pounds or some standing or walking. Effort applies to no more than two (2) hours per day.
  • Work environment involves minimal to no exposure to physical risks, such as operating dangerous equipment or working with chemicals.

Type of Position: Full Time Position

Number of Hours Per Week:  40

Work Schedule/Hours: The work schedule is flexible with a portion of the time required to be available for meetings (virtual or in person) with Xcalibur staff during regular business hours.

Posting Details Information

Proposed Date of Hire: 2/16/2024 or sooner

Application Procedure

Interested employees should email a cover letter detailing how your skills and experiences align to this job description with a list of 3-5 references with titles and contact information and your resume with the subject line “Xcalibur Data Specialist” by January 31, 2024 to

Suggested Salary Range:  This position is full-time position with a starting annual salary of $50,000.  The position provides additional benefits including health, dental, vision, and life insurance and participation in Xcalibur’s 401K plan.

Background Check Statement:
Any offer of employment to a successful candidate is conditional upon Xcalibur’s receipt of a satisfactory criminal background report.

Eligibility for Employment:

Proper documentation of identity and eligibility for employment will be required before the hiring process can be completed.  All employment candidates must sign a confidentiality agreement before being offered employment. Xcalibur uses eVerify to verify employment as conditions of some of our Higher Education and State contract requirements.  All applicants who accept a position with Xcalibur must participate/complete the eVerification as a condition for employment.